The problems event planners run into every week
These are the exact gaps QCypher was built to close for event planners.
Event details are scattered everywhere
Contracts in email, notes in a doc, dates in a separate calendar — nothing ties an event to its full history.
Rental items are hard to track across events
Chairs, linens, decor — knowing what's booked, out, or due back without a system means double-booking your own inventory.
Client communication falls behind during busy season
When three events are happening in the same week, the follow-up emails are the first thing to slip.
What Event Planners get with QCypher
One platform, one login, no juggling separate scheduling, invoicing, and follow-up tools.
Event calendar & scheduling
See every booked event at a glance, synced with Google Calendar and Cal.com so nothing gets double-booked.
Client & vendor history
Every client's past events, preferences, and communications live on one profile you can pull up instantly.
Rental inventory tracking
Mark items as rentable with their own pricing, and track what's currently checked out and when it's due back.
Automated client follow-ups
Booking confirmations, reminders, and post-event review requests go out on their own — email first.
Plans start at $49/mo ($750 setup) — QBot AI and full inventory tracking are included from Growth ($99/mo) and up.
Compare plansReady to see it running for your business?
No setup call required to look around — see how it fits before you commit.
Start free trialCommon questions from event planners
Can I track rental items like decor, linens, or furniture?
Yes — catalog items can be marked as rentable with their own rental price and billing unit, and a dedicated Rentals view shows what's currently out and when it's due back.
Does the calendar sync with Google Calendar?
Yes, QCypher's calendar supports Google Calendar sync and Cal.com booking links.
Can clients see a history of their past events with me?
Yes, each client's profile keeps a full history of past orders, events, and communications.
What's the cost for a solo event planner?
Starter is $49/mo and covers calendar, CRM, and client communication — rental inventory tracking is available on higher tiers.